![]() Documents are stored in the cloud - this offers good access and security, but may be unacceptable in some very specific cases (eg highly sensitive research data).Exported documents may not fully capture all the information in the original document (see the Borthwick blog for further details).While Google Drive is an excellent tool, the following issues should be considered: See our Practical Guide to Google Drive for further guidance. Note that if you sync files or folders to your computer, we recommend that you use Google Drive for Desktop to do this.Easy access to your documents on your computer, tablet or phone.Make files available to access and edit when you don't have an internet connection.Upload and store files or download/export them to store a local copy.Using folders to organise and manage your files.Keep track of everyone's changes to your document and revert to an older version. ![]() Use Shared drives to create files that everyone in your team can access, and which remain accessible even if the original creator of a document leaves the University.Share you document with others so that they can view, edit and collaborate on the same document in real time.Document sharing & collaborative editing.Google provide apps for mobile devices to support viewing and/or editing of your documents. It enables you to create and edit word processing documents, spreadsheets, slideshows (presentations) and forms. Google Docs is Google's web-based document suite, and is integrated with Google Drive. Any type of file can be stored in Google Drive, or Google Docs can be used to create documents there directly… It is also possible to share files, and folders of files, with others. Google Drive gives you the ability to store files in the cloud and access them from a wide variety of devices. From October 1st, Backup and Sync will stop working, so you'll need to make the transition to keep backing up your files with Drive.Google Drive and Google Docs are provided as standard to all members of the University as part of their account registration. Google will prompt Backup and Sync users to switch over to Drive for desktop. Google renamed the app to Drive for desktop, and it will gain features from Backup and Sync in the coming months. ![]() There's also integration with Microsoft Outlook and Meet scheduling, and you'll be able to see who's editing Microsoft Office files in real time.ĭrive File Stream users won't have to do much. On top of that, you can sync local folders such as your desktop and documents. ![]() In addition, you'll be able to mirror Drive files on your computer, with locally stored versions of files for faster access. ![]() There's the option to sync external storage devices with the cloud as well. You will be able to upload and sync your photos and videos across Google Photos as well as Drive. The new app combines the best parts of Backup and Sync and Drive File Stream, according to Google. Given that Google Workspace is now available to everyone, it doesn't make a lot of sense to have separate sync methods. The company is rolling out the new Drive for desktop app on Mac and Windows.ĭrive for desktop will replace the Backup and Sync app (which supplanted the Google Drive desktop app in 2018) as well as Drive File Stream, which is for business users. Google is streamlining how Drive users backup and sync their files. ![]()
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